How Open Data and Open Source can support Green Public Procurement - Part 2

Recap of Previous Post

• Part 1 - Overview

In the first part of this series we motivated and defined the scope of a study that explores Public Procurement data. We discussed the meaning of the main relevant terms (Open Data, Open Source, Green Public Procurement) and briefly reviewed the current state and challenges of the latter in EU context. Further, we took a first look into the EU’s TED Database (which is the main source of data) and highlighted some key statistics which bring to light information such as: size of the dataset, overall structure and some data quality aspects.

In this second instalment we will dig deeper into an important facet of the data, with the aim of constructing a meaningful economic representation of the public procurement process. This exercise does not generate any new information in itself, but it is a conceptual “map” and guide towards a suitable data model. Making sure that this model is adapted to the economic processes captured by the data will help us organize their interpretation and analysis. Further, aligning the data model with key elements found in other domains (e.g. finance) means the tools can be more easily align with evolving methodologies for calculating the environmental impact of economic activity.

Economic Networks and EEIO Models

The interconnectedness of economic activity is an essential, if not the defining attribute of human economies. Yet historically the large body of classic economic literature rarely made use of the concept of economic networks. For reasons that have to do with expediency (data availability) and tractability (for quantitative analysis), a number of assumptions helped historically abstract away from the need to capture the detailed connectivity exhibited by real economies.

The picture is changing rapidly in recent years, as many fruitful lines of inquiry are now being developed around economic networks or graphs of various types. The conceptual framework we will adopt is that of interconnected agents engaging in economic activities such as trading and contracts of various forms. The “agent” we will focus on this post is of course the public procurement entity.

Visual illustration (From ¹) a sovereign (public sector) node and its interactions with other economic agents acting as nodes in the network. A defining characteristic of the sovereign node (with its various sub-nodes such as sub-sovereigns, public utilities etc.) is that it interacts with all other economic nodes via taxation and provision of public goods and services. The public sector may employ a sizable fraction of households and purchase goods and services from the corporate sector using public procurement. Sovereign debt is, in turn, held by both the central bank and private banks.

Broadly speaking building a detailed (granular) economic network representation involves the following steps:

• Identify the legal entities involved
• Establish the contractual relations between legal entities
• Establish the history of interactions as the different entities go through the procurement process

Yet while conceptually clear, the scarce availability of “whom-to-whom” data means that it remains a challenge to construct complete economic networks where the circular flow of resources across the different entities is captured. This complicates, among others, the attribution of responsibility, e.g. for environmental impact:

Who is actually responsible for a given quantum of adverse environmental impact? the primary extraction industry of e.g. gas or oil, the processing or transport sectors, the ultimate consumer (whether individuals or the public sector)? Or maybe the financial intermediaries enabling the flow of funds and services or maybe the marketing entities generating consumer demand?

While these are difficult questions that have only recently begun to be tackled in earnest and have given rise to, for example, three distinct view of attribution of GHG emissions (territorial, production and consumption oriented), they highlight that simplistic accounting and attribution frameworks do not tell the story (and thus do not identify optimal policy options).

In practice the main aggregation level where an economic network representation is feasible is at the macro (sectoral) statistical level. Such complete economic flow diagrams are compiled by (national) statistical agencies and go by the name Input-Output models. The extensions of such models to include various environmental stressors goes by the name Environmentally-Extended Input Output Analysis, or EEIO . See also and Academy Course for introductions.

Processing Contracting Authority Profile Data

Continuing with the processing of the TED Database that we begun in the previous post, we focus now on the procurement entity data. There are main two types of legal entities that are documented in the TED Database. Buyers (Contracting Entities) and *Sellers. The identity of the contracting authority is always documented in any of the forms used. When there is a contract award, there may be also an indication of the identity of sellers.

In general, data collected about the contracting authority and the procurement contract are quite a bit richer (e.g. in the number and meaning of fields) than the details about the seller. NB: Worth keeping in mind it is the buyer / contracting authority that compiles the data.

Contracting Authority Data fields

The identification and classification of contracting authorities is based on data entered by form submitters (principally Section I of the various TED forms). Such data comprise three types:

• Identification, using fields such as Official Name and National ID - if available
• Classification, using a predefined list of entity types and entity activities
• Address Information (postal code, NUTS region etc)
• Contact Information (phone, on-line etc)

In the 2017-2021 set, after applying our basic schema and form filters (See Post 1) to focus on recent schemas (R2.0.9) and standard forms (F01-F14) we have circa 2.67 million documents from which we can extract buyer identification / classification information.

Data Quality

Let us first take a look at the data quality of the fields that identify a contracting authority. Of all the relevant fields, those that exhibit a material count of null values are illustrated in the next table:

Field	Null Value (%)
Address	2.2
Contact Point	28.8
Entity Activity	36.5
Entity Type	39.3
Fax	53
National ID	51.1
Phone	24.6
Postal Code	2.2
URL Buyer	49.2

While missing data in fields such as Fax are maybe not surprising², other fields (such as National ID) are more problematic. All entries have a populated Official Name field, but the textual nature of that field opens up the door for inconsistencies in identification. This also makes unique identification harder (more labor-intensive) and less certain (more error prone).

Availability of National ID per Country

In principle, a National ID field would serve as a readily available unique identification field, so it is worth drilling down further on its availability, grouping, e.g. by country

Country	Total Forms	With National ID	Incomplete (%)
DE	491596	22937	95.3
FR	420791	148132	64.8
PL	328947	94073	71.4
ES	165955	142653	14
UK	127391	7052	94.5
CZ	124423	120165	3.4
IT	100934	10303	89.8
SE	85944	84526	1.6
BG	78830	78759	0.1
RO	78130	77966	0.2
NL	73467	66929	8.9
BE	60518	43830	27.6
SI	49635	49578	0.1
FI	49314	45926	6.9
NO	46847	46579	0.6
HU	46741	46617	0.3
AT	37068	14037	62.1
CH	36390	5	100

The above statistical picture suggests several countries have the National ID field populated quite consistently but this is far from being the norm.

How many distinct buyers engage in public procurement in Europe?

We turn now to addressing the question of how many distinct entities are engaging in public procurement. The answer to this question is not unique. First we have the influence of our own imposed filters (such as the scope of the dataset - which we limited to between 2017-2021 or our focus on relatively recent formats). But the absence of unique identifiers and a mechanism to indicate potential linkages between authorities means there is also an intrinsic ambiguity about which of the entities represented are actually independent operating units.

• On the basis of distinct official names we find 212,183 entities, which sets the rough order of magnitude for the size of the European public procurement ecosystem
• On the basis of distinct address combinations (address, postal code and town) the number is even higher (264,961), potentially reflecting the considerable scope for textual variations during data entry
• On the basis of distinct URL’s (websites), the number is lower (82,815). This suggest significant numbers of related entities (using one website) and/or potentially DQ issues affecting official name variations.

What exactly are the Buyers?

Now that we have a first idea about how many distinct entities are out there let us take a look at what kind of public entities these are.

At the highest level there are two broad categories of buyers:

• contracting authorities and
• contracting entities

The difference is not always clear (or very formally defined) but in general the former are entities from central or local government and the latter are entities associated with the provision of public utility services.

The full list of entity types encountered is:

Entity Type
EU Institution
European Institution/Agency or International Organisation
National Agency
National or federal Agency/Office
Ministry or any other national or federal authority
Ministry
Regional Agency
Regional or local authority
Regional Authority
Regional or local Agency/Office
Body governed by public law
Body Public
Utilities entity
Not specified
Not applicable
Other

Conceptually, besides the Utility Entity already mentioned, the essential further grouping is into:

• Supra-national entities
• National level entities
• Regional entities

One would expect, e.g., the public procurement of these three sub-groups to have a substantially different geographical distribution scope. In turn this will have implications for allocation of environmental impact of public procurement.

In principle this classification of public entities will at least somewhat determine the type of procurement that is being pursued. Given jurisdictional and other differences though, the actual profile as derived from procurement contracts is more relevant - and it may deviate from the label (but this is a topic for a future post!).

What are the Buyers busy with?

Within each of the broad categories, public entities are also (self-)characterised by their main activities (obviously defined more narrowly, for the purposes of public procurement documentation). We encounter the following activities in the database:

Entity Activity
Recreation, culture and religion
Housing and community amenities
Environment
Education
Urban railway / light rail, metro, tramway, trolleybus or bus services
Water
Extraction of gas and oil
Social protection
Airport-related activities
Production, transport and distribution of gas and heat
Public order and safety
Postal services
Port-related activities / Maritime or inland waterway
Exploration and extraction of coal and other solid fuels
Economic and financial affairs
Railway services
Defence
Electricity
Health
General public services
Not applicable
Not specified
Other

A simple scan of the above observed main activity list suggests that the environmental footprint of public entities is modulated quite heavily by this attribute (compare e.g. the category “production, transport and distribution of gas and heat” with “recreation, culture and religion”). Nevertheless, the above attributes are simply labels. In this study we will seek to associate the impact more specifically the impact of these public procurement entities on the basis of actual procurement activity.

Where are the Buyers located geographically?

There are 2483 distinct entries in the NUTS field within the sample dataset. Given that the current NUTS 2021 classification³ lists 92 regions at NUTS 1 level, 242 regions at NUTS 2 and 1166 regions at NUTS 3 level it is clear that the field is used quite “loosely”!

Nevertheless, there is a substantial amount of valid NUTS 3 level data, which means that contracting entities can be grouped of the basis of geographical location. A feeling of the geographical participation in the dataset is given be the below graphic:

We see that (at least visually), the distribution of contracting authorities over the geography of Europe is well-developed in terms of distinct NUTS3 regions appearing in the dataset. To be clear, the intensity of participation of a region in public procurement in terms of e.g. the number, value and diversity of procurement contracts are all distinct and different dimensions not illustrated in the above map!

Next Posts in the Series

• Part 3 - Attribution of GHG Emissions using the CPV classification
• Part 4 - Concepts of Portfolio Management in Procurement Context

Open Resources Used

In this section we continue listing various open resources (data, code, standards) that have been used for the discussion (incrementally over previous posts, so as not to produce and repeat excessively long lists)

Open Data

• Eurostat NUTS Notice: © EuroGeographics for NUTS point coordinates

Open Source Tools

• leaflet
• equinox (Based on django)

Open Standards

• JSON
• GeoJSON

References